Project Management Software
WeTrack is our flagship project management system. It was born out of the events industry but can be applied in many other sectors, especially construction, professional services and the creative industry. Wherever there is a complex project to complete that requires collaboration, WeTrack can help.
Please click on the sections below for more information and screenshots of key areas of the system. Email us at firstname.lastname@example.org to set up a screenshare demo!
Tasks (and sub-tasks) provide the backbone to WeTrack’s project management software. Tasks are assigned to projects, departments and owners, given their start and due dates, as well as other optional settings such as priorities and dependencies. Task status can be rated by users as Red, Amber or Green (RAG), with Blue when they are complete.
These Task status ratings are aggregated to give overall visual summaries and provide the main basis for monitoring project(s) over time. Once you have a set of tasks, you can clone these to new projects or create new ones quickly and easily inline. WeTrack is stacked with helpful features and inbuilt safeguards to make the process as seamless as possible.
Projects are the bodies of work that need to be completed for your event to go ahead on schedule, or for your overall vision or goals to be achieved. They can be divided into Task Groups, Tasks and Sub-Tasks, filtered by multiple parameters, assigned to certain managers and departments, and viewed in a variety of formats.
Identifying and monitoring Risks is vital in any project management software. WeTrack makes it easy for those with access to raise Risks and Issues (an Issue is a Risk with a 100% chance of occurring). Risk ratings are determined automatically by their probability and potential impact, removing some of the subjectivity that can plague risk registers. It can also directly link these Risks to the Tasks they impact, ensuring that there is continuity between those identifying the Risks and those delivering the Tasks that may be impacted.
WeTrack has a huge range of reports and a versatile set of filters, allowing you to access the information you need. Reports range from visual overview summaries down to intricate and detailed lists of data, so there is something suitable for any recipient. These can be viewed on screen or downloaded as csv or a branded pdf. They can also be saved as favourites or emailed straight to your inbox on a frequency that suits you, perfect for preparing your weekly team meeting or board reports!
Making sure you are aware of what’s happening to your Tasks and Projects is vital. WeTrack can notify you when your items are updated, created or deleted, have attachments or comments added, and more… We can also tell you when your Tasks are coming up to start or due date and if anything your Tasks are depending on changes!
In the first instance, we will set up WeTrack with you, modifying the system structure to meet the specific needs of your organisation. However, we leave you a diverse options section where you can modify system settings, add new data fields, import or archive Tasks and Projects, and much more.