Notebook

Better planning.
Simpler delivery.

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  • by event operators
  • for event operators

You’ll be in good company

Farnborough
Ascot
Cricket Worldcup
Expo
Cheltenham
Hamilton Deed
Ryder Cup

Why great events use WeTrack

RISK

Up to 80% less
operational risk

COST

Up to 40% lower
operational costs

TIME

Up to 50% less
time spent planning

Peace of mind

What we provide

Project & Risk Management

Create detailed timelines and integrate
tasks, projects and risks in one visual
and intuitive system.

Project risk management
Incident management

Incident Management

Raise, manage and report on incidents
and analyse trends. Ensure accuracy and
security while making the complex
simple.

Run Sheets

Build collaborative and accurate daily
schedules. Keep all teams notified of
what they need to do and what is
changing.

Run sheet

Features

Web & Mobile
Integrated
Projects & Risks
Fully
Configurable
Effortless
Reporting
Traffic Light Ratings Traffic
Light Ratings
Full
Access Control
Incident
Geolocation
Document
Storage
Imports &
Archives
Charts &
Visualisations
Dependency
Mapping
Trend Analysis

Born out of London 2012

WeTrack was created by Project and Venue Managers from the London 2012 Olympics. Frustrated by the complicated spreadsheets and disconnected systems which were used, they thought there must be a better way to run complex projects. Their vision was to create a tool which incorporated everything needed to deliver large events but could be quickly mastered by all levels of user. The result is WeTrack - the only tool for every step of your event planning and delivery.
Modules Comparison
WeTrack has provided a robust foundation for the management of projects, tasks, risks and issues across Expo 2020 Dubai’s diverse portfolio of projects. The system’s comprehensive overview of project progress, combined with a detailed action management system, enables users to update and track progress of their plans, mitigation of risks and resolution of issues in a collaborative way across the organisation.
Mohanaselvan Jeyapalan
Director, Expo2020 Portfolio Management Office
WeTrack has become an invaluable tool for FIL for planning the Farnborough International Airshow, Bahrain International Airshow and for the mobilisation and commissioning of our new Exhibition and Conference Centre.
Leigh Rose
Operations Coordinator, Farnborough International
WeTrack has very quickly become an important tool in our armoury for planning and delivering The Festival. With over 40,000sqm of temporary structures to build and derig in a short period, the ability for the venue and the contractors to view and manage the overall project plan has been invaluable.
David Mackinnon
Regional Operations Director, Jockey Club Racecourses (Cheltenham Festival)
WeTrack removes all the pain from planning, managing and reporting events on spreadsheets! It is easy to navigate, easy to look at project plans in different views, easy to update the project plan data and easy to cut the data in an endless number of ways to manage and deliver useful stakeholder reports.
Lizzy Bennett
Head of Programme Management, Cricket World Cup 2019
WeTrack had nothing but a positive impact on how we were able to manage our events. The system has allowed us to communicate alterations within the event schedule more efficiently whilst giving live information on the state of the build at the touch of a button, as well as help simplify discussions relating to intricate schedules of the event with venues, sponsors, contractors, and local authorities.
Paul Dunstan
Assistant Operations Director, Ryder Cup Europe LLC

As seen on

Forbes
Mayor's international Biz program
MassChallenge
EY

Let us help you get on track

We know that moving to a new project management platform can be daunting. We understand events and will consult with you to configure a system which reflects the way that you work.