Project Management

Get your project and event planning on track using a system everyone can understand.

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line-test-2 Created with Sketch.

Project Management

Get your project and event planning on track using a system everyone can understand.

Challenges faced

Effectively managing complex projects is vital if your organisation is to grow whilst hitting its targets and milestones. The main challenges, and the reason many project management systems fail are:

  • Trying to make a generic system fit the event industry
  • Making a system too complex for the average user
  • Not allowing users to get good data that actually helps them
  • Not having system ‘buy-in’ from the top of the organisation

These factors, in varying degrees, can make a system too unwieldy and time-consuming to be effective.

How WeTrack can help

If you dread the monotony of project management, you'll love WeTrack. With our tools, you'll find this vital component of delivering great events is never too difficult or time-consuming.

We can help you kick it off right, importing your existing plans into the system, training your team, and being available for support whenever you need it. Plan and build schedules for all your teams and manage larger projects. See visual overviews that let you drill down to the important details and get notified when things need attention.

  • Monitor your tasks and projects
  • Catch any overdue tasks before they become problematic
  • Collaborate better with teams, users and other stakeholders


The Details

  • Simple to use traffic light interface (Red, Amber, Green)
  • Comprehensive & automated reporting
  • Configured to fit you and your teams
  • Powerful filters to go from global to detailed views
  • Smart user access control
  • Gantt and calendar views
  • Infographics and dashboard views throughout
  • User-controlled notifications and automatic task updates
  • Multi-team and user collaboration
  • Automatic baseline calculation on start and due dates
  • Advanced import and bulk modifications
  • Task dependencies and risk linking
  • File and link uploads and document storage
  • Milestone management with custom labels

Implementing WeTrack’s project management module can take as little as a week from contract signing to live use. Generally, we like to follow the steps below:

  1. An onboarding specialist reviews your processes and reporting needs
  2. We take existing data (if available) and import using system templates
  3. Along with your team, we test the assumptions and reporting
  4. WeTrack provides training onsite or online, depending on requirements
  5. You’re up and running and WeTrack is available to support you at any time

During the onboarding phase you are assigned a dedicated account manager to help you get started, along with their phone number and personal email address.

After the training phase has been completed, WeTrack’s online support guide contains a wealth of material on the project management module, including videos and forums. It can be found here and we recommend using that as first place to look if you want any guidance or inspiration.

In addition, you can use the in-app chat widget to talk to one of our team or you can send us an email to

How does WeTrack work

Still not sure what we do? This very short video should help!


How WeTrack can help you

No two events or venues are the same and we pride ourselves on making highly customisable solutions.

Please get in touch using this form and we can organise a quick call to learn more about you and whether WeTrack can help.