Major Event and Venue Readiness Software

Challenges faced

Large scale events and new venues need to go through a period of testing to make sure they are ‘ready’. This readiness phase often involves tabletop exercises, simulations, walk-throughs, technical rehearsals and test events. Capturing information from these often has:

Disjointed, manual, or cumbersome record keeping

Poor visibility of what is going to be tested and when

Manual and time-consuming reporting

Multiple spreadsheets and multiple sources of truth

Resulted in a less secure event or venue

How WeTrack can help

WeTrack’s Readiness module can help you plan all the items you want to test, how you want to test them and when. As readiness exercises happen you can capture test results, actions and lessons learned while automatically updating reports, dashboards and task lists. Some benefits include:

Excellent visibility of what the readiness programme looks like

Simple to use interface that can be updated during the exercises

Readiness dashboard summaries and widgets

Automatic report generation for every FA, department, venue, client group and any other stakeholder

Confidence in the security of your operations

As used by the International Olympic Committee in Tokyo and Beijing

We are delighted to have worked with the IOC to support their pre-Olympics technical rehearsals. We’ve built readiness software with the power to handle that scale while retaining the simplicity to provide valuable information and reports at every level. With flexible pricing packages depending on use, we can help you gain peace of mind that your large venues or mega events are ready to deliver.

As used by the International Olympic Committee in Tokyo and Beijing

Completely customise and upload your activity / testing plans
Complex filters designed to handle thousands of capabilities
Dynamic capability ratings based on parameters selected
“Lookahead”, calendar and summary dashboards
Evaluations with feedback checklists to be completed

Capture lessons and actions in filterable lists and assign to users
Trend summaries and advanced reporting
Custom permissions based on whether you are setting up the readiness programme or an individual carrying out evaluations

We will take the time to work with you to import your readiness programme into WeTrack. Generally, we like to follow the steps below:

A specialist will review your readiness programme and reporting requirements;
We help you to take existing data and import it using system templates;
WeTrack provides training onsite or online, depending on requirements;
You’re up and running and WeTrack is available to support you at any time.

During the onboarding phase you will be assigned a dedicated account manager to help you get started, along with their phone number and personal email address.

After the training phase has been completed, WeTrack’s online support guide contains a wealth of material on the readiness module, including videos and forums. It can be found here and we recommend using that as first place to look if you want any guidance or inspiration.

In addition, you can use the in-app chat widget to talk to one of our team or you can send us an email to support@wetrack.com.

Major Event and Venue Readiness Software

Deliver efficient and effective testing and mobilisation