Normally when writing an introduction to a white paper, my job is to get the reader excited and enthused about the benefits they will get from the following pages. Whilst I hope this is still the case, there is no denying that the backdrop to this paper is a bleak one for the events industry.
For an industry that was thriving, the downfall has been swift and, mostly, terrible. COVID-19 and events really do not mix well and until mass gatherings are allowed again, they will remain ghosts of what they were and could be.
Saving costs is always important, but is now imperative. Our focus is not only to help our clients survive but to help them emerge with a more sustainable business.
I hope you find the articles, facts, and opinions in this guide interesting. Wishing you all the very best over the coming months.
Scrutinise your operations and harness the power of digital, software and data.
The SaaS sector is full of affordable, secure and easy-to-use systems that will help you to achieve what you want, whether you're an international major event or a local sporting venue.
And with plenty of frightening statistics to demonstrate the cost of operational inefficiencies, it's time to ask - where could you make gains in your organisation?
Every year, poor communication costs small businesses with under 100 employees $420,000 and companies with over 100 employees over $62 million (The State of Project Management in 2020)
There are more statistics of this ilk within the white paper: keep diving in as we identify parts of your operations that could really benefit from harnessing the power of SaaS.
It's easy to think we know what's best (see Ford and the Edsel!), but harnessing available and useful data can really boost your organisation's operations.
But - beware the known of pitfalls of data!
You'll find it all in our piece. Combine a critical interpretation of data with your own thoughts and you'll be led by data without being beholden to it - a great base to improve your operations and save you time and money.
SaaS is playing an increasingly essential role at your organisation, but the volume of subscriptions can be expensive - make big savings in a number of areas by combining subscriptions.
The change to project management software is meant to drive efficiency, collaboration and communication - so follow these steps to make sure it does!
66% of companies using project management software completed projects within their original budget, compared to 47% without (The State of Project Management in 2020)
The change to a new project management system is often the right one - but be thorough in your search, justify it to your team and commit to it long-term to make it a success.
Travel is and always has been expensive of your time and money. How can operations software help you to cut it down?
Operations software can drive the automation and collaboration that results in big savings whilst cutting down travelling, commuting and on-site hours.
The biggest risk is to deal with risk poorly - so you need good practices and good tools.
Risk management software enables those processes, saving you time and money, and reducing risk by fostering coherence, collaboration and efficiency. Here are five areas where a risk and issue management system could help you make serious improvements to your operations.
The psychology of risk management that risk management software enables: be open, transparent and accepting about risk!
Tech can enhance your risk management by driving consistency, transparency and collaboration, aligning projects and risks, and encouraging good practices.
You don't need to use technology to record and manage risk - but you have to work harder to ensure good practices otherwise.
70% of senior managers said they were moving towards managing risk digitally (The future of risk management in the digital era, McKinsey, 2017)
Tech tools let you drive consistency, transparency and collaboration. Align your risk register with your project plans for full visibility on how risks affect projects and tasks.
...and redistribute jobs elsewhere. Where could you make big savings and where could you give more?
Better project management means less admin, better oversight and automatic notification means less checks-and-balances work. Then, with savings in tow, what's next?
This point is a tricky one. Whilst it is true that staff are often a company's greatest cost, we would never want a system to replace a team of talented event profs. Rather we aim to free up their time to do more of the things that software can't replace and instead, replace the unnecessary work.
We're all seeking efficiencies in our operations and SaaS tools can help
Knowing who is doing what, when it's happening, and what to do when things don't go to plan are key for event organisers. SaaS tools like WeTrack can help facilitate this planning and communication activity. More importantly though as an industry we must ensure we are thinking laterally and reacting to the new challenges that are facing us.
That's why we wanted to share some of our thoughts on strategies and tools. Likewise we would love to hear from you on the challenges you're facing and what you're looking for in the SaaS solutions you choose for your business.
We wish you all the best in the coming months, and thank you for reading.